Privacy Policy

Compile Oy respects the right to privacy and the confidentiality of personal data it processes. This statement outlines Compile Oy’s practices in handling personal data.

Purpose and Legal Basis of Processing

The legal grounds for processing personal data include, among others:

  • Legal obligations

  • Contracts or consent

  • Legitimate interest of the data controller

Personal data is used for:

  • Fulfilling contractual obligations
    (e.g. customer relationship management, invoicing, agreed services and obligations)

  • Recruitment-related activities, communication, and process management

  • Marketing to current and potential target groups

Legitimate interest includes situations where the target group (customer or job applicant) initiates contact and cooperation begins (e.g. proposal creation, contract drafting, recruitment process). The register may also include parties deemed by the data controller to be interested in the services provided.

Stored Data and Retention Period

Customers

  • Name, email, phone number

  • Company contact details and customer’s role

  • Status of customer relationship and contracts

  • Newsletter subscription status

Personal data is processed during the contractual relationship and retained afterward for the purpose of handling complaints or correction requests. We do not store or collect personal histories; only up-to-date information about the client’s personnel is processed, except for order-related data that is relevant (e.g. if the person placed an order or signed a contract).

Job Applicants

  • Name, contact details

  • CV, application, and additional information provided during the recruitment process

  • Communication with the applicant

  • Process flow, outcome, and related correspondence

Data is stored for four years from the last contact with the applicant.

Obsolete personal data is regularly deleted from our systems.

Data is primarily collected directly from the data subject or during the customer relationship. It may also be provided by the organization the data subject represents.

We may collect data from third parties, such as:

  • To verify customer creditworthiness (e.g. Suomen Asiakastieto)

  • To verify signing authority (e.g. trade register)

Data Processing

Data is not combined with other registers or shared with third parties unless required for service delivery or by law.

All data containing personal information and backups are stored within the EU.

Website Visitors

Collected data from website visitors includes:

  • IP address (e.g. organization name, country, city or region of the connection)

  • Device cookie creating a unique identifier (based on device/browser info)

  • If browser privacy settings allow tracking: referring page, device model, browser/app type and version, session time, screen resolution, and operating system

Linked to the identifier, we may associate:

  • Media content viewed, ads clicked or shown, submitted information, search terms, usage behavior, links clicked

Cookies and Data Retention

We use cookies on our website. A cookie is a small text file sent to and stored on a user’s device, helping the site recognize repeat visitors and compile analytics.

Cookies do not harm your device or files. We use them to provide information and services tailored to your needs. We collect data only for our own use and respect your privacy.

Google Analytics

Used primarily to monitor site usage:

  • Visits, duration, referral address, browser, OS, resolution, software support

  • Additional data: outbound links, form errors, video views, scroll depth, interaction patterns

Leadfeeder

Tracks website usage and visitor behavior.

Google reCAPTCHA

Used to verify that form submissions are made by a human, not a robot.

LinkedIn

Visitors to Compile Oy’s LinkedIn profile may be visible via data provided by LinkedIn, including name, company, and contact details.

Data Subject Rights

You have legal rights regarding your personal data under Finnish law.

Unlawful or inappropriate processing should be reported to us immediately so we can take appropriate action.

Right to Access

You have the right to view your personal data held by us. This right may be restricted by law or third-party privacy/confidentiality requirements.

We may charge a reasonable fee for administrative costs or deny requests deemed excessive.

Right to Rectification

We aim to correct incorrect or outdated information whenever identified.

Right to Erasure

You have the right to request the deletion of your data, for example:

  • You withdraw consent and no other legal basis exists

  • You object to processing and no overriding legitimate reason remains

  • Processing is unlawful

Right to Withdraw Consent

You can withdraw your consent at any time, for example by changing your browser’s privacy settings to stop data collection.

More information on data protection: www.tietosuoja.fi

Data Controller Contact Information

Compile Oy
Valimotie 21
00380 Helsinki
Email: info@compile.fi
Business ID: 2544339-3